Area Scouts has adopted the following policies and this document will also serve as our adult Area
Scouts Representative educational training program:
Criminal Background Checks Criminal background checks should be run with a third-party vendor on all
paid and volunteer Area Scouts Representative with access to youth. At a minimum, the criminal
background check should pull records from all 50 states to include the National Criminal Database and
the National Sex Offender registry.
Any background check that indicates that a potential Area Scouts Representative is unfit to work with
youth should result in disqualification of such Area Scouts Representative.
Prior to running background checks, the following steps* should be taken:
• All prospective Area Scouts Representative should complete a written application to include a question
about whether the applicant has ever had any prior criminal convictions or is pending any current
investigations and a consent provision to run a background check.
• Disqualification criteria should be adopted and published.
• The confidentiality of records should be protected and access should be limited to those on a “need to
know” basis.
• Before an adverse action is taken against an applicant, our organization should comply with all federal
and state laws governing background checks such as the Fair Credit Reporting Act and assistance
should be requested from our background check vendor as regards required applicant notifications.
Recognizing Grooming
Grooming is the process by which sexual predators pave the way for sexual abuse by gradually gaining
the trust of and conditioning of minors, parents, and administrators. The steps in the grooming process
are as follows:
• Identify a vulnerable child whose needs are not being met such as lack of attention by parents, lack of
spending money, etc.
• Fill the missing needs of the child by providing attention, transportation, help with homework, special
favors, confiding in secrets, spending money, gifts, etc. to create a "special bond".
• Gain trust of family by spending disproportionate amount of time with them.
• Isolate the victim to create one on one opportunities.
• Gradually use boundary invasions that start off with inappropriate electronic communications and photo
sharing, tickling, wrestling, massages, alcohol, drugs, pornography, etc. that lead to nudity and sexual
activity.
• Maintain control and silence with threats of fear and shame.
Policies to Protect Against Misconduct
• All forms of abuse including sexual, physical, emotional, harassment, bullying, and hazing are
prohibited.
• Prohibited sexual abuse physical acts include genital contact whether or not either party is clothed;
fondling of a participant's breast or buttocks; sexual penetration; sexual assault, exchange of a reward in
sport for sexual favors; lingering or repeated embrace that goes beyond acceptable physical touch;
tickling, wrestling, or massage; and continued physical contact that makes a participant uncomfortable.
• Prohibited sexual abuse verbal acts include making sexually oriented comments, jokes and innuendo;
Area Scouts Representative discussing his or her sex life with participant; asking about a participant's sex
life; requesting or sending a nude or partial dress photo; exposing participants to pornographic material;
voyeurism; and sexting with a participant.
• Any type of grooming behavior is prohibited.
• Prohibited forms of physical abuse include punching, beating, biting, striking, choking, slapping, or
intentionally hitting a participant with objects or sports equipment; providing alcohol to a participant under
legal drinking age; providing illegal drugs or non-prescribed medications to any participant; encouraging
or permitting a participant to return to play after injury or sickness prematurely without clearance of a
medical professional; prescribing dieting or other weight control methods for humiliation purposes;
isolating a participant in a confined space; forcing participant to assume a painful stance or position for no
athletic purpose; withholding, or denying adequate hydration, nutrition medical attention, or sleep.
• Prohibited emotional abuse includes a pattern of verbally attacking a participant personally such as
calling them worthless, fat or disgusting; physically aggressive behaviors such as throwing or hitting
objects; and ignoring a participant for extended periods of time or excluding them from practice.
• Bullying includes an intentional, persistent, or repeated pattern of committing or willfully tolerating (e.g.,
Area Scouts Representative not preventing) physical, nonphysical, or cyber bullying behaviors that are
intended to cause fear, humiliation, physical harm in an attempt to socially exclude, diminish, or isolate
another person emotionally, physically, or sexually. It is often not the Area Scouts Representative, but
instead, other participants who are the perpetrators of bullying. However, it is a violation if the Area
Scouts Representative knows or should have known of the bullying behavior but takes no action to
intervene on behalf of the targeted participants.
• Prohibited hazing includes any contact which is intimidating, humiliating, offensive or physically harmful.
Hazing typically is an activity that serves as a condition for joining a team of being socially accepted by
team members.
• Two deep leadership is required where two adults (e.g., any combination of Area Scouts Representative
or parents) should be present at all times so that a minor participant can't be isolated with a single
unrelated adult, except in the case of an emergency.
• In special situations involving an adult such as car travel, overnight travel, locker rooms/changing areas,
individual coach meetings, and individual training sessions, minors should always have another child
buddy with them or a second adult within an observable and interruptible distance.
• All electronic communications including email, texting, social media, etc. between the Area Scouts
Representative and a minor participant should be limited strictly to the legitimate activities of the
organization. A parent/guardian of minor or another Area Scouts Representative should be copied on all
such communications.
• Area Scouts Representative and minor participants should not connect on social media outside of the
organization’s official social media accounts.
• Any overnight travel exposure should prohibit adults spending the night in the same room as an
unrelated minor participant; require grouping of participants of the same sex and age group in rooms; and
provide adequate oversight with a same-sex chaperone for each group.
• Take off/pick up of athletes by Area Scouts Representative should be strongly discouraged because of
the difficulty in limiting one-on-one contact. Reporting Suspicions of Child Sexual or Physical Abuse and
Other Forms of Abuse Federal or state law may require any adult Area Scouts Representative who has a
suspicion of child sexual or physical abuse to independently report such suspicion directly to law
enforcement within 24 hours. Failure to report may be a punishable offense. In addition, the adult Area
Scouts Representative should report the suspicion within 24 hours to the appropriate organization official
and the official should also report to law enforcement within 24 hours if there is suspicion that child sexual
or physical abuse has been committed. The organization should allow law enforcement to handle the
investigation and the suspected Area Scouts Representative should be immediately suspended or
reassigned to alternative duties that don't involve access to youth pending the outcome of the
investigation. Organization officials should not comment on the allegation or police investigation until it
has been concluded. Area Scouts Representatives should also report prohibited misconduct other than
child sexual and physical abuse to the appropriate organization official and the organization can
investigate and decide what types of sanctions, if any, are appropriate. The organization is prohibited
from retaliating in any way against an Area Scouts Representative who makes a good faith report of a
suspicion of any form of misconduct.
Child Abuse Training for Minors
The Safe Sport Act requires sports organizations to provide minor training on preventing and reporting of
child abuse. Our organization should distribute the following documents: Minor Training (Ages 4-12)
and/or Minor Training (Ages 13-17) or a similar document from another source to each parent with a
strong recommendation that each parent should review this document with their minor child.
For More Detailed Information This short form program is a summary of a more detailed risk management
program entitled Safe Sport Child Abuse and Other Misconduct Risk Management Plan for Non-NGB
Organizations.
Please refer to this program if you need more details on the following issues: Safe Sport Act
Requirements; abuse and misconduct definitions; social media; email; text, and instant messaging; locker
rooms and changing areas; travel; reporting misconduct; what to do after reporting to law enforcement;
responding to misconduct and policy violations; whistleblower protection; dealing with the media;
screening volunteers; and administration of criminal background checks.
Communication of Information The information in this risk management program should be communicated
by pre-season Area Scouts Representative meeting and/or by distribution of this document to all paid and
volunteer Area Scouts Representative(s) with evidence thereof retained for at least 15 years. Area Scouts
organization has adopted this program and incorporated it into our written policies and procedures.
Name of authorized official: ___________________________________________________
Signature: __________________________________________ Date:___________
DISCLAIMER: THIS SAMPLE RISK MANAGEMENT PLAN IS MEANT TO PROVIDE GENERAL
AWARENESS AND EDUCATION ON THE TOPIC OF MISCONDUCT IN SPORT AND SUGGESTED
POLICIES COMPILED FROM VARIOUS RESOURCES AND IN NO WAY IS MEANT TO BE ALL-
ENCOMPASSING. THIS SAMPLE PLAN MAY CONTAIN INCORRECT INFORMATION AND MAY OMIT
CRITICAL INFORMATION. SPORTS ORGANIZATIONS SHOULD INDEPENDENTLY RESEARCH
VARIOUS AUTHORITY SOURCES SUCH AS U.S. CENTER FOR SAFESPORT BEFORE
CUSTOMIZING THEIR OWN PLAN. NO SPECIFIC ADVICE IS BEING PROVIDED FOR ANY
ORGANIZATION. NO LEGAL ADVICE IS PROVIDED. THE LAW PERTAINING TO CHILD ABUSE AND
OTHER MISCONDUCT VARY FROM STATE TO STATE. ALWAYS CONTACT A LOCAL ATTORNEY
FOR LEGAL ADVICE IN YOUR STATE. SADLER & COMPANY, INC. DBA SADLER SPORTS &
RECREATION INSURANCE DISCLAIMS ANY AND ALL LIABILITY RESULTING FROM THE
PUBLICATION OF THIS SAMPLE AWARENESS AND EDUCATIONAL RISK MANAGEMENT PLAN. IN
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